In this policy we explain how we will handle your personal data. By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.
Under DPA 2018 there are 8 specific rights which an individual can expect in respect of their personal data:
1. The right to be informed
2. The right of Access
3. The right to rectification
4. The right to erasure (the right to be forgotten)
5. The right to restriction of processing
6. The right to data portability
7. The right to object
8. Rights in relation to automated decision making, including profiling.
These rights are at the core of the Data Protection Act 2018 and the EU General Data Protection Regulations (GDPR), and this policy explains how they apply to the personal data Helen Campbell Homeopathy Foundation SCIO collects and holds.
Who we are
Helen Campbell Homeopathy Foundation SCIO is a registered charity focusing on the advancement of homeopathic education for the benefit of the wider community.
Our website address is: hchomeopathyfoundation.org
Our email address to contact us with regards to this policy: Helen Campbell info@hchomeopathyfoundation.org
What personal data we collect and why we collect it
When you register as an associate on our website, we will collect the following information from you:
- Your full name – to set up your online account with us.
- Your email address – to enable you to log in to your account online.
- Your chosen account password – to enable you to log in to your account online.
Our legal grounds in relation to this processing are our legitimate interests, in that we consider it necessary to process your information to provide you with an online account and to ensure that we can link your account to your record and use this information to communicate with you.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms for events
If you upload information in relation to an event you plan to host we will use that data for the purposes of promoting the event. This information will be retained for as long as necessary for that purpose.
Log Data
Like many site operators, we collect information that your browser sends whenever you visit our Site (“Log Data”).
This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser type, browser version, the pages of our Site that you visit, the time and date of your visit, the time spent on those pages and other statistics such as traffic data, location data and other communication data.
Cookies
We use cookies for authentication to identify you when you visit our website and as you navigate our website. We also use cookies to help us to determine if you are logged into our website.
When you log in, we will also set up several cookies to save your login information and your screen display choices.
Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, hyperlinks, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
We have no control over, and are not responsible for, the privacy policies and practices of third parties.
Who we share your data with
Access to your personal data will be restricted to Foundation volunteers to deliver services on behalf of the Foundation, on a need-to-know basis only. Access will be provided for the purposes of supporting you as an associate, understanding your interests and relationship with us and making sure we keep you informed about the things important to you. We will only ever share your information with third parties in relation to servicing your relationship with us and auditing our practice.
We will never sell your data to third parties.
When we use your email address to send you other communications about the Foundation we do so because you have told us that you would like to receive these communications. We may use third party email systems that are GDPR compliant, such as MailerLite, to do this.
Our legal grounds in relation to this processing is your consent and you have the right to withdraw your consent at any time .
How long we retain your data
- Information held on your record (including contact details, enquiries): 6 years from the end of our financial year.
- Email address and password for associate accounts: held for as long as the account exists.
- Photographs/video footage: permanently unless you ask us to delete your information.
What rights you have over your data
If you have an account on this site, or have left other information, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
How we protect your data
Unfortunately, the transmission of information over the internet cannot be guaranteed to be 100% secure. We cannot guarantee the security of any information you transmit to us over the internet. Transmitting information over the internet is done at your own risk and you should bear this in mind when using our site, products and services online. To protect key account and financial information you provide us with online, we use a security measure known as Secure Server Layer (SSL).
